ACL Essentials

Get insight into your ERP process health, compliance risk & financial exposure.

Watch demo Finance & Accounting Essentials Internal Audit Essentials

Your “easy button” for 24/7 oversight of process risk and health. Focus on real risks instead of hypothesis, and move the needle on performance with meaningful, data-backed insight.

ACL Essentials are a suite of premium analysis apps that continuously assess risk in your critical ERP processes. The hard stuff is done for you: Essentials ask the questions that uncover material risk, and connect to the right data—to provide 100% coverage 24/7, serving up the oversight you need to investigate, track, trend and report. Each analysis app is running within days, no data skills needed.
Powered by the ACL platform, ACL Essentials continuously monitor your transactional data with little human intervention. There are 13 pre-built process controls available, which you can spin-up at a fraction of the cost, time and effort of traditional ERP process controls. Each is available standalone, or can be bundled in a mix-and-match solution.

Where ERP controls fall down, ACL Essentials step up

ERP vendors know it is difficult—sometimes impossible—to effectively control business processes and leakage from within such a complex platform. That is why many launched Process Control modules. However, where ERP-embedded GRC Process Controls typically fail, ACL Essentials excels. Rather than choking process efficiency with preventative controls (which are often circumvented), ACL Essentials powers your oversight with detective controls—at 10-25% the cost of typical Process Control modules.

While every company and government agency is unique, many underlying operational processes—and risks—are identical.

Get oversight of your standard financial process controls with these 13 pre-built analysis apps spanning the following business process areas. Consider bundling Essentials together to automate an entire cycle:

Purchase-to-Pay Cycle Apps

Accounts Payables Sampling or manually cross-matching purchases orders (POs) with invoices simply doesn’t provide adequate risk oversight over this material process. Assess 100% of your payables dataset to know with certainty whether your requisitions and vendor billing processes are healthy and accurate. Sample Analytics

  • Identify instances of PO date occurring after invoice date
  • Identify invoices paid greater than the PO amount approved
  • Identify instances of vendor paid by both PO and sundry expense
Purchase Order Management Track purchasing patterns and trends to monitor the adherence of company policies, keep expenses low, and illuminate problematic sub-processes. Sample Analytics

  • Identify split POs with same vendor / same material / same creator, within X days
  • Find duplicate POs with same vendor / same material / same quantity
  • Identify goods received vouchers that are 30 days past PO approval date
Vendor Management Ensure that your vendors are approved and have been vetted for compliance against your organization’s vendor management take-on / registration process. Sample Analytics

  • Trend word usage in journal entry (JE) names and line descriptions to better visualize monthly activity
  • Map ledger-focused unusual keywords to identify entries worthy of discussion
  • Determine the letter fingerprint of monthly JE titles and their rate of change
Cash Disbursements The outflow of money in various payment formats to your vendors can often get overlooked, resulting in a popular way for unscrupulous employees to cash in. Ensure your cash disbursement controls are working properly, and identify waste, misappropriation of funds or human error. Sample Analytics

  • Identify suspicious disbursements
  • Review vendors with large disbursements in a specified time-frame
  • Detect vendor billing errors
Stock & Inventory Management Alleviate inventory management risks by testing for theft, loss, leakage, churn and lifecycle. Transactional data may reveal vendors with persistent quality issues, or locations with stale inventory or excessive leakage or returns. Sample Analytics

  • Highlight negative stock quantities
  • Pinpoint all items with a zero-cost price
  • Determine the net realizable value of an asset
Travel & Entertainment Expenses Comprehensive data aggregation and reporting enables continuous improvement across all T&E activities. Eliminate the headache of multiple review and remediation systems and consolidate with one comprehensive system that makes your team work smarter and helps you get a handle on T&E waste and abuse. Sample Analytics

  • Same expense claimed by multiple people
  • Same employee claiming and approving expense
  • Keyword search for non-business or personal claims
Segregation of Duties Improper Segregation of Duties (SoD) is a leading cause of fraud and SoD is a key component of Sarbanes Oxley (SOX) compliance. Identify potentially costly SoD issues across both Purchase-to-Pay and Order-to-Cash processes. Sample Analytics

  • Three-way matching of invoice, PO and receiving report
  • Identify users attempting to falsify payments to themselves by modifying vendor information and then making payment to that vendor
  • Determine the net realizable value of an asset

Order-to-Cash Cycle Apps

Accounts Receivable How quickly receivables are paid directly affects your cash flow, and properly balanced cash flow is essential for stability. The faster you can identify and collect outstanding receivables, the faster the cash can be spent to meet payroll and other expenses, pursue expansion and investment goals, or enhance company profits. Sample Analytics

  • Compare closing balance to credit limits loaded
  • Extract all outstanding accounts > 60 days
  • Extraction of all changes to customer credit limits
Sales Analysis Detailed sales analysis is important as it provides management with accurate information on actual sales to improve profit margins. Detailed analysis helps companies compile a sales strategy and know which products are or not selling, and at what margin. Sample Analytics

  • Analyze sales trends by comparing current and previous periods
  • Total sales order amount per sales personnel
  • Total sales order amount per material
Stock & Inventory Management Alleviate inventory management risks by testing for theft, loss, leakage, churn and lifecycle. Transactional data may reveal vendors with persistent quality issues, or locations with stale inventory or excessive leakage or returns. Sample Analytics

  • Highlight negative stock quantities
  • Pinpoint all items with a zero cost price
  • Determine the net realizable value of an asset
Segregation of Duties Improper Segregation of Duties (SoD) is a leading cause of fraud and SoD is a key component of Sarbanes Oxley (SOX) compliance. Identify potentially costly SoD issues across both Purchase-to-Pay and Order-to-Cash processes. Sample Analytics

  • Identify hidden income by employees invoicing customers they just created or adjustments to the selling prices and the creation of customer invoices

General Journal & Fixed Assets Cycle Apps

Fixed Assets Management Monitor your asset management cycles—from addition to depreciation—to mitigate critical risks (such as not knowing what assets you have and where), ensure your depreciation is accurate, and manage the transfer and disposal of PPE. Sample Analytics

  • Extract assets listing per location
  • Identify all assets with zero book value
  • Identify all assets with zero depreciation
General Journal Journal entries are the backbone of any organization’s accounting system and hold financial and non-financial data. Knowing how each journal entry is being posted to the general ledger is critical for insight into the heart of your financial system. Sample Analytics

  • Identify potential duplicate postings
  • Analyze suspicious postings
  • Identify entries that have been frequently reversed using the same GL account and amount

Human Resources Management Apps

Human Resources There is significant risk around the management of your workforce—monitor your master employee file to mitigate those risks. Sample Analytics

  • Trend employee web page searches and posts to social media through company networks
  • Summarize file directory and file names by department
  • Review error log tables over time to identify new error patterns or areas of increased exposure
Salaries & Payroll The cost of salaries for employees accounts for a significant portion of operating expenses in any organization. Knowing that those employees listed on their payroll are valid and are being paid the right amount is critical to keeping operating costs in check. Sample Analytics

  • Test for potential phantom vendors that cross-match on employee addresses
  • Test for duplicate or phantom employees
  • Monitor master employee file for excessive changes

“The pre-packaged ACL Essentials analysis apps have allowed us to see immediate value from our data analytics program. We’ve quickly progressed from a focus on expected risk in theory to actual risk in reality by taking a targeted approach to analyzing data from our ERP system. We’ve been able to cut costs and gain greater insight into supplier interactions, which we have already utilized in supply chain negotiations. It also helps us to track and improve efficiencies and causes us to question why and how we did certain things.”

Leslie Marie,

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